The accurate recording and billing of aeronautical fees is a complex task for airports. It includes multiple steps which all have to be executed with utmost precision in order to make sure the airport operator is paid properly for the supply of all services and infrastructure to airlines. First of all, a public tariff has to be defined. This not only includes standard fees and charges, but also price influencing factors like, for example, time of operations (e.g. surcharges for night operations or bank holidays), MTOW or aircraft types and many more. Often special contracts with airlines have to be negotiated.
In a next step, the actual charges for actual aeronautical operations have to be calculated. Here, additional charges might accrue for a flight, which also have to be recorded and taken into account. Finally, the invoices must be generated and sent to airline customers.
Complete Package: From Airport Fees and Charges up to the Invoicing
AirportSuite-Billing offers a streamlined, integrated solution featuring powerful tools for all necessary steps. Starting with a comprehensive software module for the management of freely-definable airport fees and charges, a detailed published tariff can be created. This also includes the definition of any price-influencing parameters. Based on this, a contract management module allows the design of contracts with airline customers at any level of detail. All contracts are stored electronically and can be printed out on customisable templates.
Revenue Accounting and Invoice Generation
In co-operation with a flight scheduling software (e.g. AirportSuite-Flightmanager), actual flight data is used to automatically determine the appropriate contract for each individual flight. The combination of flight and applicable contractual fees is made available in a recording module. Here all charges can be checked and edited if necessary, and additional fees resulting from extra services can be recorded. The actual invoicing process is the performed to create classical paper-based invoices and/or modern electronic invoice issuing.
Features & Benefits
AirportSuite-Billing has been developed for the specific requirements of airports and thus fully meets corresponding branch-specific requirements.
Invoices meet the most recent standards (e.g. IATA-SIS, S-AFT by OECD, DTAUS etc.) and are certified according to strict German auditing standards (IDW PS 880).
Complete integration with flight scheduling, electronic invoice forwarding to airline systems, interfaces to financial accounting systems (e.g. Oracle Finance, SAP) results in a streamlined workflow.